Official Governance Charter & Policies and Procedures

HCCSC operates in accordance with HUD regulations and guidance, and the local charter and policies and procedures below.

HCCSC Governance Charter

The Governance Charter of the Homeless Continuum of Care of Stark County – Updates HCCSC Members Approved November 18, 2019

HCCSC Policies and Procedures

Current policies and procedures can be viewed individually by clicking on the applicable link listed below.

A. Board and General Committee Operations

A.1  Guidelines Governing HCCSC Committee ServiceUpdates HCCSC Board Approved October 9, 2018

A.2  Prospective HCCSC Committee Member Questionnaire

A.3/D.1  HCCSC’s Education-Related Duties

B. Memoranda of Agreement

B.1   Memorandum of Agreement with HMIS Lead

B.2   Memorandum of Agreement with Collaborative Applicant

C. Recipient Approval and Evaluation Policies and Procedures

C.1.    Policies for Review and Endorsement of New Programs Serving the HomelessUpdates HCCSC Board Approved February 11, 2020

C.2  –  Rescinded

C.3.   Procedures for Inviting and Reviewing Applications for CoC FundingUpdates HCCSC Board Approved February 11, 2020

C.4.   Procedures for Evaluating CoC-Funded Projects Updates HCCSC Board Approved February 11, 2020

C.5.  Status Report Form for CoC-Funded Projects (Fillable PDF) or  Status Report Form for CoC Funded Projects (Word Doc)Updates HCCSC Board Approved February 11, 2020

C.6.  Application Form for CoC Funding – revised for 2019 grant competition, posted April 12, 2019

C.7.  Application Scoring Form for CoC Funding – revised for 2019 grant competition, posted April 12, 2019

C.8.  Procedures for Inviting and Reviewing Applications for City of Canton ESG Funding

C.9 City of Canton ESG Application – revised for 2020 grant competition

C.10 City of Canton ESG Scoring Form – revised for 2020 grant competition

C.11.  Procedures for Evaluating City of Canton ESG-Funded Projects

D. Coordinated Entry Policies and Procedures

D.1/A.3. Coordinated Entry’s Role in Informing Clients of Eligibility for Education Services

D.2  HCCSC Coordinated Entry GuideUpdates HCCSC Board Approved November 12, 2019

D.3  HCCSC Policies Governing Eligibility and Prioritization to Receive CoC Assistance and Standards for Administering Assistance – Updates HCCSC Board Approved November 12, 2019

D.4/F.4  Adherence to Approved Eligibility and Exclusionary Rules

D.5/F.5 Adherence to Housing First Principles in Admitting and Terminating Clients

D.6/F.6 Fair Housing and Equal Access Standards

D.7/F.7 -Rescinded

D.8/F.8 Emergency Transfer Plan for Victims of Domestic Violence

D.9 Collaboration with Other Systems of Care to Prevent Discharge into Homelessness

E. HMIS Policies and Procedures

E.1    HMIS System PolicyUpdates HCCSC Board Approved October 9,2018

E.2.   HMIS Partner Agency AgreementUpdates HCCSC Board Approved February 11,2020

E.3.   Client Informed Consent & Release of Information Authorization -Updates HCCSC Board Approved February 11, 2020

E.4    System Privacy Plan/Notice Updates HCCSC Board Approved February 11, 2020

E.5    System Security Plan – Updates HCCSC Board Approved December 11,2018

E.6   HMIS Data Quality PlanUpdates HCCSC Board Approved October 9, 2018

E.7 / F.11 HMIS Data Completeness Scoring

F. Standards for Providers

F.1  Providers’ Education-Related Duties

F.2   Point in Time Count Policy

F.3   Policy on Serving the Chronically Homeless

F.4/D.4 Adherence to Approved Eligibility and Exclusionary Rules

F.5/D.5 Adherence to Housing First Principles in Admitting and Terminating Clients

F.6/D.6 Fair Housing and Equal Access Standards

F.7/D.7- Rescinded

F.8/D.8 Emergency Transfer Plan for Victims of Domestic Violence

F.9 Verification of Disability Form

F.10  Recipient and Sub-Recipient Record-keeping Requirements

F.11 / E.7 HMIS Data Completeness Scoring


G. Performance Targets and Policies

G.1   System Performance Measures Policies

G.2  Performance Targets for FFY 2018

what others are saying

“Our goal to end homelessness is frankly a modest goal and a practical one.”

Nan Roman, President of National Alliance to End Homelessness