Official Governance Charter & Policies and Procedures

HCCSC operates in accordance with HUD regulations and guidance, and the local charter and policies and procedures below.

HCCSC Governance Charter

The Governance Charter of the Homeless Continuum of Care of Stark County

HCCSC Policies and Procedures

Current policies and procedures can be viewed individually by clicking on the applicable link listed below.

A. Board and General Committee Operations

A.1  Guidelines Governing HCCSC Committee Service

A.2  Prospective HCCSC Committee Member Questionnaire

A.3/D.1  HCCSC’s Education-Related Duties

B. Memoranda of Agreement

B.1   Memorandum of Agreement with HMIS Lead

B.2   Memorandum of Agreement with Collaborative Applicant

C. Recipient Approval and Evaluation Policies and Procedures

C.1.    Policies for Review and Endorsement of New Programs Serving the Homeless

C.2  –  Rescinded

C.3.   Procedures for Inviting and Reviewing Applications for CoC Funding

C.4.   Procedures for Evaluating CoC-Funded Projects

C.5.  Status Report Form for CoC-Funded Projects

C.6.  Application Form for CoC Funding – revised for 2017 grant competition, posted May 10, 2017

C.7.  Application Scoring Form for CoC Funding – revised for 2017 grant competition, posted June 27, 2017

C.8.  Procedures for Inviting and Reviewing Applications for City of Canton ESG Funding

C.9 City of Canton ESG Application – revised for 2017 grant competition

C.10 City of Canton ESG Scoring Form – revised for 2017 grant competition

C.11.  Procedures for Evaluating City of Canton ESG-Funded Projects

D. Central Intake and Assessment Policies and Procedures

D.1/A.3.  Central Intake’s Role in Informing Clients of Eligibility for Education Services

D.2 – HCCSC Central Intake and Standardized Assessment Guide

D.3 – HCCSC Policies Governing Eligbility and Prioritization to Receive CoC Assistance and Standards for Administering Assistance

D.4/F.4 Adherence to Approved Eligibility and Exclusionary Rules

D.5/F.5 Adherence to Housing First Principles in Admitting and Terminating Clients

D.6/F.6 Fair Housing and Equal Access Standards

D.7/F.7 Policy on Transfer from One Permanent Housing Project to Another

D.8/F.8 Emergency Transfer Plan for Victims of Domestic Violence

D.9 Collaboration with Other Systems of Care to Prevent Discharge into Homelessness

E. HMIS Policies and Procedures

E.1    HMIS System Policy

E.2.   HMIS Partner Agency Agreement

E.3.   Client Informed Consent & Release of Information Authorization

E.4   HMIS Privacy Plan/Notice

E.5    HMIS Security Plan

E.6   HMIS Data Quality Plan

E.7 / F.11 HMIS Data Completeness Scoring

F. Standards for Providers

F.1  Providers’ Education-Related Duties

F.2   Point in Time Count Policy

F.3   Policy on Serving the Chronically Homeless

F.4/D.4 Adherence to Approved Eligibility and Exclusionary Rules

F.5/D.5 Adherence to Housing First Principles in Admitting and Terminating Clients

F.6/D.6 Fair Housing and Equal Access Standards

F.7/D.7 Policy on Transfer from One Permanent Housing Project to Another

F.8/D.8 Emergency Transfer Plan for Victims of Domestic Violence

F.9 Verification of Disability Form

F.10  Recipient and Sub-Recipient Recordkeeping Requirements

F.11 / E.7 HMIS Data Completeness Scoring


G. Performance Targets and Policies

G.1   System Performance Measures Policies

G.2  Performance Targets for FFY 2017